North Eastern Locomotive Preservation Group

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Home About NELPG Governance Documents

Motions Passed at NELPG Ltd AGMs/SGMs

Adoption of Special Resolutions at the First AGM of NELPG Ltd, 17th May 1991

1) The Committee shall refer any single item of expenditure in excess of £10000 to the membership at a General Meeting for approval. Such approval shall require a two-thirds majority of the members present. [Replaced by motion approved at 2012 AGM]

2) Members shall be balloted on any proposal to change the livery of any Company or Associated locomotive for a period of more than six months provided that any such proposal is submitted to the Secretary for approval by the Committee prior to a ballot taking place.

3) The committee have authority to arrange for the transfer of Company & Associated Locomotives from the NYMR to other locations. Such transfers shall not be for more than 12 months and the membership shall be informed of the salient facts of each transfer. [Amended by motion approved at 10 September 1993 SGM]

4) Any Locomotive not owned by the Company but in which the Company has a financial arrangement is an Associated Locomotive, and must be covered by a written agreement between the owner and the Company.

SGM 12th February 1993

Proposal to overhaul the Group’s P3 at an estimated cost of £60,000.

AGM 14th May 1993

Where an election for committee membership has taken place it will be the normal practice of the Group that the names of the elected members, but not the votes cast, be announced. A candidate may however, on application to the Secretary, obtain details of the number of votes cast in respect of each candidate.

SGM 10th September 1993

The committee shall be permitted to appoint up to three additional committee members, thus enabling the permitted maximum number of committee members to be 12.

Item No. 3 of 1991 AGM changed to:

The committee have authority to arrange for the transfer of Company & Associated Locomotives from the NYMR to other locations. With the exception of locomotives 60532 and 60019 all such transfers shall not be for more than 12 months and the membership shall be informed of the salient facts of each transfer.

SGM 13th September 1996

That the Group shall not exercise its right of first refusal to purchase the locomotive Bittern, in relation to its proposed sale by Mr. G.S Drury to Dr. T. Marchington.

That approval is hearby given for the committee to negotiate and conclude with Mr. Drury and with Great Central Railway plc, on behalf of the group:-

a) (in conjunction with the directors of NELPG Enterprises Limited) arrangements for the termination of the 1994 agreement with Great Central Railway plc for the loan and restoration of Bittern; and

b) arrangements for the release of Bittern from the 1986 loan agreement between the Group and Mr. Drury,

being in both cases arrangements which shall, before conclusion, have been approved by the Committee as satisfactory and in the best interests of the Group.

AGM 12th May 1995

New livery ballot procedure:-

1) A livery ballot will be held each and every time a locomotive has a major boiler overhaul, normally every ten years.

2) The committee will inform the membership via NELPG NEWS of its intention to hold a ballot.

3) All members entitled to vote will be allowed to vote, each and every such member will have one vote only.

4) NELPG NEWS shall not promote any particular livery, unless with the unanimous consent of the committee.

5) The liveries to be balloted upon shall be correctly defined in NELPG NEWS.

6) A ballot paper shall be issued to every member entitled to vote and shall be returned to the Secretary in a sealed envelope marked 'Ballot Paper'.

7) Envelopes shall not be opened until the prescribed 'opening day'.

8) Ballot results shall not be disclosed to any person before the agreed date, which will ensure that members are informed via NELPG NEWS and not via the railway press or any other means.

9) The winning livery shall be the one with the most votes i.e a simple majority.

10) Notwithstanding 9, if the result of the ballot clearly indicates, by at least 40% of the votes cast, a preference for a livery other than the winning livery, then the locomotive will be repainted in this livery towards the end of its boiler life (funds and labour permitting). The time spent in each livery shall be directly proportional to the votes cast, based on a ten year boiler life i.e 40% would equate to the final four years.

AGM 9th May 1997

a) the committee investigate the cost to overhaul the J72

b) the committee spend up to £40,000 on the overhaul of the J72

c) that the overhaul be carried out by the most financially beneficial means available

SGM 13th March 1998

'In accordance with the rules of the company the Committee requests authorisation of the membership to proceed with the midi overhaul of Blue Peter comprising necessary repairs to the engine and to carry out the necessary work to enable the boiler to be inspected and thereafter re-certify the engine for main line operation for a further three years.'

AGM 8th May 1998

Where an election for Committee has taken place it shall be the normal practice of the Group that the names of the elected members, the number of votes cast for each candidate and the number of proxy votes received, be announced and recorded in the AGM minutes.

That the amount the Board can spend on locomotive repairs/intermediate overhauls be increased from £10,000 to £25,000 without membership approval.

That should a base be found the Board be given authority to proceed with the Q6 overhaul using NELPG volunteers and contractors. The cost of the overhaul would be met by the amount in the deferred maintenance fund, made up from the NELPG General Fund to a maximum of £100,000.

AGM 14th May 1999

Amend the motion passed at 1998 AGM

The Board be given authority to proceed with the Q6 overhaul using NELPG volunteers and contractors. The cost of the overhaul would be met by the amount in the deferred maintenance fund, made up from the NELPG General Fund to a maximum of £100,000.

To increase the members subscriptions as follows:-

i) Adults £12
ii) Husband and Wife £15
iii) Life Membership £200

The rates for Junior Members and OAPs to remain unchanged at £4.

To endorse the Committee’s decision to offer Geof Drury the Presidency of the NELPG.

AGM 11th May 2001

That the Board be given authority to spend up to £30,000 on the works necessary to bring the unoccupied part of Hopetown Carriage Works up to the standard required to repair and overhaul the Group’s locomotives.

AGM 10th May 2002

Motion proposed ‘That the K1 shall be temporarily named ‘MacCailin Mor’ whilst operating The Jacobite service this year’

An amendment was carried to name the K1 ‘Lord of the Isles’.

A further amendment was proposed and carried ‘The membership gives the Committee power up to the 2003 AGM, to give the K1 alternative identities subject to commercial considerations’.

SGM 13th September 2002

i) That the level of expenditure on any single item by the Committee without seeking membership approval shall be increased to £25,000. Above this limit the Committee shall call a general meeting at which a two-thirds majority of those members present, plus proxy votes, will be required for approval. The committee shall have the right to spend in excess of £25,000 ONLY in cases of urgency or emergency.

ii) That the Committee be given approval to spend up to £60,000 on the overhaul of the J72 when sufficient labour & funds are available.

SGM 14th March 2003

1) That the Committee be authorised to spend an additional £10,000 over the £25,000 maximum allowed without membership authorisation in order to complete the overhaul of the Group’s support coach NNX 80220.

2) That the membership gives the Committee the power to give the K1 alternative identities subject to commercial considerations.

AGM 9th May 2003

That the Committee be given approval to spend up to £60,000 of the Group’s funds on the overhaul of the J72 when sufficient funds & labour are available. Should the cost of overhaul exceed this figure the Committee shall seek additional funding elsewhere to cover the outstanding amount.

That the Committee be given approval to spend up to £95,000 of the Group’s funds on the overhaul of the A2 & seek additional funding elsewhere to cover the outstanding amount.

SGM 13th September 2003

That the level of expenditure on any single item by the Committee without seeking membership approval shall be increased to £25000. Above this limit the Committee shall call a general meeting at which two thirds majority of those members present, plus proxy votes, will be required for approval. The Committee shall have the right to spend in excess of £25,000 ONLY in cases of urgency or emergency.

That the Committee be given approval to spend up to £60,000 on the overhaul of the J72 when sufficient labour & funds are available.

SGM 9th January 2004

That the Committee be allowed to spend in excess of the £25,000 threshold on the (current) overhaul of the K1.

SGM 11th February 2005

That the expenditure limit on the Q6 overhaul be raised from £100,000 to £150,000.

AGM 13th May 2005

Approval of the membership is sought for the overhaul of the P3 seeking external funding and using the balance from the deferred maintenance fund.

SGM 9th December 2005

That a sum up to £200,000 be expended on the K1 62005 to facilitate a 7 year overhaul of the boiler.

AGM 12th May 2006

Approval given for the overhaul of the P3 seeking external funding and using the balance from the deferred maintenance fund.

SGM 13th February 2009

The membership give approval to the Committee to spend £30,000 on the construction of a 120’ long inspection pit inside Deviation Shed, Grosmont.

AGM 8th May 2009

That the Committee be authorised to spend up to £50,000 without seeking the prior approval of the membership.

SGM 8th October 2010

That the Committee be authorised to undertake such repairs as might be deemed necessary to return K1 62005 to main line condition and be empowered to spend the appropriate funds in order to achieve this aim.

AGM 13 May 2011

That the Committee be authorised to spend up to £200,000 on the current overhaul of the K1 62005.

AGM 11 May 2012

That the Committee seeks retrospective approval of expenditure up to £230,000 on the current overhaul of the K1 62005

The Committee shall be authorised to spend up to £50,000 without seeking the prior approval of the membership. [Replaced the original motion from May 1991].

[Motion that ‘The home location of company and Associated Locomotives shall be considered to be the NYMR. The Committee shall, however, have authority to transfer Company and Associated Locomotives from the NYMR to other locations should it be considered to be in the best interests of the Group and Locomotive’ was rejected].

SGM 18 January 2013 (postponed to 15 February 2013 because of bad weather)

The Committee seeks authority to spend up to £80,000 on firebox repairs to the Q6 only, (to cover the current work estimated at just under £50,000) and, if deemed appropriate by the Committee, additional work to give the locomotive a new 10 year boiler certificate

AGM 26 April 2013

To amend the Articles of Association to remove references to Auditors and Audit and replace them by references to Independent Examiners as follows:

Article 15, line 9 – delete ‘Auditors’ and replace by ‘Independent Examiner’

Article 17, line 6 – delete ‘Auditors’ and replace by ‘Independent Examiner’

line 8 – delete ‘Auditors’ and replace by ‘Independent Examiner’

Article 73, line 7 – delete ‘Auditors’ and replace by ‘Independent Examiner’

line 14 – delete ‘Auditors’ and replace by ‘Independent Examiner’

line 16 – delete ‘Auditors’’ and replace by ‘Independent Examiner’s’

line 17 – delete ‘as required by Section 236 of the Act’ and replace by ‘in accordance with statutory requirements.’

Article 74, Line 3 – delete ‘one or more properly qualified Auditor or Auditors’ and replace by ‘a qualified accountant acting as an Independent Examiner, unless a full audit is statutorily required’

Article 75 – insert before existing text ‘An Independent Examiner of the Accounts will be appointed each year by the Company at its Annual General Meeting, unless a full audit is statutorily required. In that case,’

Article 80, line 3 – delete ‘Auditor’ and replace by ‘Independent Examiner’

SGM 22 November 2013

To approve a reduction in the maximum age for Junior membership from 21 to 18, to bring it in line with the Group’s Articles of Association, with membership being free up to that age.

To confirm the category of Over 60 Life membership and fee of £100.

To seek authority to spend up to a further £40,000 on repairs to the Q6, additional to the £80,000 previously agreed, to make a total of up to £120,000.

AGM 25 April 2014

The Committee has authority to arrange for the transfer of Company & associated Locomotives from the NYMR to other locations. With the exception of locomotive 69023, all such transfers shall not be for more than 12 months and the membership shall be informed of the salient facts of each transfer.

To seek authority, on a contingency basis, to spend up to a further£15,000 on repairs to the Q6, additional to the £120,000 previously agreed, to make a total of up to £135,000.

SGM 21 November 2014

To give retrospective approval to the expenditure of £172,000 on the now completed repairs to the Q6 carried out at LNWR Crewe.

SGM 11 March 2016

To approve the appointment of Ribchesters as Independent Examiners of the NELPG accounts for 2015.

AGM 22 April 2016

To approve the transfer of £50,000 to the J27 overhaul fund to meet the anticipated additional costs of the overhaul.

To increase members subscriptions as follows:

Adults £16 (£12)
Joint Adult £20 (£15)
Single Senior membership (SPA * and over) £10 (£4)
Joint Senior membership (SPA * and over) £12 (£8)
Life membership Price on application (£200)

Increases to take effect for 2017 membership renewals, with the exception of Life membership which would take immediate effect.

Junior membership (under 18 years) would remain free of charge.

* SPA — State Pension Age

Last Updated on Wednesday, 01 March 2017 09:20