The review of the Group’s Articles of Association has resulted in the production of the following 3 documents. These documents, together with a covering report, were considered by the Committee at its meeting on 9th February 2015, when it was agreed that the 3 documents should now be made available to Members for their consideration.
All three of the documents produced are in Portable Document Format (PDF) and can be read using a PDF reader. It seems that the most widely used PDF reader is Adobe Reader. This software is free and the majority of computer users will probably have it installed already.
Providing you have a PDF you ought to be able to “open” each of the three documents in turn and either:
Adobe Reader includes a number of Commenting and Markup tools all of which are available in Reader XI. So if you haven’t already, it is probably a good idea to update to Reader XI. This said, if you are unwilling to update to Adobe reader X1 you may still access the complete set of commenting and drawing markup tools using the older version which you have installed.
There is one 'gotcha' to watch out for when commenting using the Adobe Reader markup tools, that is the commenter's name to be associated with the comments. Please use the format "Firstname Lastname". Add your first comment, open the comment properties, and ensure that your name is set correctly. then find the "Make default" box and tick it. That will ensure that the same name is associated with all subsequent comments added to the document. You don't need to mark each point with which you agree, that just clutters the comment collection. Use the postit note tool to add comments to a point in the document. Use the highlighter pen tool to mark text which needs correction.
Sets out background information, the approach adopted and a glossary.
Discussion document, for comment.
This identifies the decisions which it is considered may need to be made. There is no intention to be prescriptive (indeed the aim is to stimulate the widest possible debate within the Group) The Appendix is divided into those areas which may not prove to be contentious and those areas where it is considered there is a need for debate. However, the fact that some have been identified as being “non contentious” does not mean that they are not. Indeed it is important that Members identify topics upon which they feel discussion / decision is needed regardless of their initial classification.
A presentation made to the Open Meeting 20th November 2015 by John Hall and Chris Lawson.